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Avoid Paper Data Pitfalls with Paperless Manufacturing

Updated: Sep 21

Eliminate paperwork and unlock your manufacturing plant's full potential with paperless manufacturing software for your CNC machine shop.




An all too familiar scene in Machine Shops:


A machine operator scribbles down part counts, cycle times, setup times, and scrap quantities. This paperwork is passed to someone who enters this data into a their manufacturing ERP system.


Are you tracking jobs, machine maintenance, and scheduling shifts? Again, all tracked on paper and then entered into ERP and MES software. Manually.


Advances in technology allow even small and medium-sized manufacturers to implement digital data tracking easily and inexpensively. Yet, there are still many companies who rely on paper data for tracking production performance, employee output, and machine operation metrics.


Are you one of these manufacturing companies?


Digital data collection eliminates "data-lag" by synchronizing machine and production data into your ERP and MES automatically and in real-time.

Let's explore how to avoid the pitfalls of paper-based data, and realize the benefits of paperless manufacturing!


1. Paper data is slow.

Traditionally, paper data is only processed into ERP or MES databases once per day, or once per shift at the soonest. Because these entries have to be processed manually, busy production schedules can cause even further delays.


This "data-lag" makes it difficult to spot areas of correction and improvement throughout the manufacturing process. Production delays or periods of reduced machine efficiency may not be noticed until well after a job has been completed, eating into profitability.


Paperless data collection eliminates "data-lag" by synchronizing machine and production data into your ERP and MES automatically and in real-time. With an integrated monitoring platform (such as Excellerant), your entire shop can be monitored from one portal, allowing for live production intervention and corrections.


2. Paper data is inaccurate.

Paper data always carries a risk of inaccuracy or even physical loss. Written time cards can be easy to misplace on the shop floor or incorrectly processed during manual data entry.


The vast majority of data discrepancies are not a product of malicious intent or fraud. Nevertheless, mistakes in reported part counts or machine cycle-time can cause massive impacts on quoting and shop profitability when calculating job yield and efficiency.


Automated collection minimize any chance of data inaccuracy by logging part counts and cycle times from machine tools directly. Mounted tablets at each machine allow for a greater degree of qualitative accuracy as well, empowering operators to easily provide situational updates on downtime and scrap reasons.


3. Paper data is insecure.

Manufacturing regulatory bodies (such as the National Institute of Standards and Technology) have strict standards related to the safe storage and access of manufacturing intellectual property. In some cases, you may risk large fines or production shutdowns if a sensitive data breach occurs.


Paper-printed part specifications and drawings floating in your shop floor increase your risk of exposure to a such data breach, and may even be prohibited within the scope of some customer contracts.


In contrast, paperless manufacturing offers proper digital file management and user-access controls will keep sensitive data off the shop-floor and only in the hands of those that need it.


Excellerant includes file management tools that are fully compliant to NIST cyber-security standard SP800-171.



Ready to experience paperless manufacturing?


There are many reasons to make the switch to a paperless shop-floor environment. Excellerant helps makes this transition simple.


Schedule a personalized demo with one of our product experts today: Book a Demo


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